Decision Intelligence for the Public Sector - Live Budget Simulation for Ministries, Municipalities, and Cities
Maximum impact. Within the available budget.
When budgets, funding, legal requirements, or priorities change, StratePlan recalculates the optimal combination of measures—in real time, transparently, and in seconds.
A budget never stays the same
The draft budget is just the starting point. Grant notifications arrive later. Construction costs rise. New mandatory tasks arise. A flood, a school closure, or a legal requirement immediately shifts priorities.
Then, in many government agencies, a new cycle begins: updating lists, coordinating options, preparing committees, and waiting weeks for reliable answers. Yet the crucial question isn’t: Which individual project is important?
It is: Which combination of all measures achieves the greatest overall impact under the current conditions?
From Budget Adjustment to a Reliable Option
StratePlan turns a change into a predictable decision. Budget data and measures are consolidated into a clear structure. The system takes into account budget limits, benefit criteria, mandatory measures, dependencies, time frames, resources, and strategic minimum goals.
If a parameter changes, it’s not just a list that’s adjusted. The entire portfolio of measures is re-optimized.
Change parameters. Recalculate the total budget. Compare options. Make a well-reasoned decision.
The questions that can be answered immediately by the committee
- What becomes possible if an additional €10 million in funding becomes available?
- Which measures must be postponed if there is a €8 million shortfall in the budget?
- How does the overall impact change if a measure must be implemented without fail?
- Which combination most effectively protects education, infrastructure, the climate, and public services?
- Which projects belong in the next fiscal year—and which should be strategically deferred to subsequent years?
StratePlan does more than just provide a list of priorities. It presents alternative, fully costed options and highlights the respective trade-offs.
Impact Rather Than Return: Decisions Based on Public Objectives
Public budgets are not managed solely based on financial returns. That is why StratePlan can work with utility criteria in addition to expenditures and investments: technically defined benefit criteria for the impact of a measure.
Depending on the level and task, these might include, for example:
- Quality of education and equal opportunity
- Functionality of critical infrastructure
- Climate impact and resilience
- Safety and regulatory compliance
- Quality of the location, quality of life, and social participation
- Follow-on Costs, Implementation Risk, and Time Sensitivity
The weighting is not determined by a “black box.” It is established where the expertise lies: within the relevant departments, among the responsible officials, and in accordance with political objectives.
Example: Budget cuts, funding approval, or mandatory measures
A city has 50 measures with a total cost of €220 million. The current budget allocates €100 million. Schools, roads, digitalization, climate protection, and social infrastructure are competing for the same funds.
If a funding commitment is added, StratePlan can immediately calculate which additional measures will generate the greatest overall impact. If part of the budget is cut, the simulation shows which combination best safeguards the minimum strategic goals. If a project becomes mandatory, StratePlan calculates the best remaining portfolio option.
This does not replace the political decision; rather, it provides a comprehensive, transparent, and comparable basis for calculation.
Live in the Administrative Board, City Council, and Committee
Traditionally, there are often several rounds of consultation between a new question and a reliable answer. StratePlan brings the question, calculation, comparison, and decision into a single decision-making space.
This creates three concrete advantages:
- Speed: New scenarios become visible in seconds rather than weeks.
- Transparency: The assumptions, criteria, and impacts of each variant are traceable.
- Governance: Decisions can document which alternatives were evaluated under the same conditions.
Strategically Manage Multi-Year Budgets
A good decision for the current year may be a bad one for the next five years. StratePlan therefore optimizes not only individual fiscal years but also multi-year action and investment strategies.
This allows for the joint calculation of time dependencies, funding windows, construction phases, follow-up expenses, capacities, and strategic target paths. Annual prioritization becomes a consistent multi-year strategy.
Decision Intelligence 4 All: Corporate-Level Capabilities Without Corporate-Level Effort
What until now could only be implemented to a limited extent by large corporations with extensive planning departments, specialized data science teams, complex PPM systems, and large IT budgets is now made accessible by StratePlan to ministries, municipalities, and cities.
Decision Intelligence 4 All means: access to mathematical portfolio optimization and live simulation—without a years-long transformation project, without a new large-scale IT architecture, and without having to build in-house teams of specialists.
Existing data on initiatives, budgets, and departmental information serve as the starting point. StratePlan supplements this data with decision logic that calculates all relevant combinations within real-world constraints on budget, benefits, time, and dependencies.
This creates, with minimal cost and implementation effort, a level of decision-making that was previously reserved primarily for large organizations with significant personnel and IT resources:
- comprehensive calculations instead of limited Excel variations,
- real-time scenarios instead of tedious post-calculations,
- clear trade-offs instead of coordination based on individual interests,
- transparent decision-making foundations instead of mere assumptions.
StratePlan replaces neither the administrative expertise of the government nor political decision-making. It adds something crucial to both: the ability to calculate the best possible combination of measures before a decision is made.
Get started easily—with your existing data
No new large-scale system is needed for an initial budget simulation. You begin with a structured list of measures: ID, expenditures or investments, benefit criteria, and—if necessary—dependencies, mandatory measures, and time constraints.
StratePlan complements existing budget, financial, and technical processes. Your systems remain the data sources. StratePlan turns the available information into a quantifiable basis for decision-making.
Calculate the best budget scenario before making a decision
FAQ: Live Budget Simulation with StratePlan
Does StratePlan replace budget software or specialized procedures?
No. StratePlan does not replace existing budget, financial, or specialized procedures. These systems remain the primary data sources. StratePlan supplements them with mathematical calculations of combinations of measures, scenarios, and their overall impact.
Who defines the benefit criteria?
The benefit criteria are defined by the relevant departments, responsible parties, and political objectives. StratePlan does not make any technical or political value judgments. It calculates the best achievable combination based on the specified goals, weightings, and constraints.
Can a measure be designated as mandatory?
Yes. Statutory obligations, measures already approved, funding requirements, or politically non-negotiable projects can be defined as fixed constraints. StratePlan then optimizes the best possible remaining combination of measures within these constraints.
Does the simulation also work for multiple fiscal years?
Yes. StratePlan can optimize measure and investment portfolios over two, three, five, or ten years. In doing so, it can take into account time frames, construction phases, funding periods, resources, dependencies, and follow-up expenses.
How quickly can an initial pilot be launched?
An initial pilot can begin with a limited list of measures. As few as 15 to 50 measures are sufficient to demonstrate the impact of a complete portfolio calculation. Initially, you’ll need a project or measure ID, expenditure or investment figures, and defined benefit criteria; additional constraints can be added as needed.
Does the political decision remain with the committee?
Yes, without exception. StratePlan does not replace political decision-making or democratic legitimacy. The committee defines goals, priorities, and non-negotiable requirements. StratePlan provides transparency regarding the consequences of these decisions and identifies which combination of measures achieves the greatest overall impact under the given conditions.
See for yourself how budget cuts, funding, new requirements, and priorities affect your entire portfolio of measures—in real time and in a way that’s easy to understand.
